How a Roofing Contractor in Melbourne Automated Quoting and Got Paid 3x Faster
Quotes in minutes. Paid in days, not months.
What they were dealing with
This Melbourne roofing contractor was running a solid business — 8 staff, steady work, good reputation. But cash flow was killing them. Quotes took 30+ minutes each because every job needed custom measurements and materials calculated by hand. Invoices were sent via email PDF with no tracking, and customers regularly took 45-60 days to pay.
The owner was spending every Sunday doing quotes for the week ahead. During busy periods, quotes were delayed by days, and they were losing jobs to competitors who responded faster.
They'd tried Tradify but found the quoting was too generic for their needs — roofing jobs have too many variables for a one-size-fits-all template.
What Gridwolf built for them
Gridwolf built a custom quoting system specifically for their roofing business. Material calculations, labour estimates, and pricing are pulled from their rate card automatically. The owner inputs job dimensions and roof type, and gets a professional quote in under 5 minutes.
Automated follow-ups were set up to chase quotes and invoices. Customers get a text and email when a quote is ready, a follow-up at 48 hours if they haven't opened it, and payment reminders at 7 and 14 days after invoicing.
Integration with MYOB means invoices are generated and synced automatically — no double handling, no manual entry.
What changed
Quote time: 30 min → 5 min
Custom calculator with automatic pricing
Average payment: 52 days → 17 days
Automated reminders and easy payment links
Quote-to-close rate up 22%
Faster response time means more wins
Zero Sundays doing admin
Quoting now happens in real-time during the week
Cash flow visibility
Real-time dashboard showing outstanding invoices and expected income
“We were losing jobs because we couldn't get quotes out fast enough. Now we quote on the spot and get paid before the paint dries. The cash flow difference alone made it worth it.”
Business Owner
8-person roofing contractor, Melbourne
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